Ewloe Green Primary School
Greendocs helps Ewloe Green School streamline their print environment and cut costs while supporting sustainable education.
Ewloe Green Primary School, based in Flintshire, is a forward-thinking school dedicated to providing a high-quality learning environment for pupils and staff. With a strong focus on innovation and community, the school continually looks for ways to improve efficiency and reduce its environmental footprint — ensuring resources are used responsibly and effectively for the benefit of students.
As part of this commitment, Ewloe Green sought to modernise its print infrastructure. Having previously relied on a large number of standalone printers across classrooms and offices, the school wanted a more centralised, cost-effective and sustainable solution to manage its day-to-day printing and scanning needs.
The Challenge
Before partnering with Greendocs, Ewloe Green faced several challenges common across busy school environments. Almost every classroom had its own individual printer, resulting in hundreds of pages being printed daily without central oversight. This setup not only made print management difficult but also led to higher costs and unnecessary waste.
The school wanted to:
Create a greener and sustainable environment for the school
Reduce colour printing to lower overall running costs
Centralise printing and gain better visibility and control over how and where printing was taking place
Find a reliable, local provider that could offer responsive, relationship-driven support
Improve value for money with a more efficient, sustainable setup
Previous suppliers had offered limited flexibility and lacked the local touch the school valued. Ewloe Green wanted a partner who understood their needs, provided clear communication, and could offer dependable technical support.
The Greendocs Approach
Greendocs began with a full review of Ewloe Green’s existing print setup and devices across the school. Our aim was not only to replace what was there, but to design a smarter, more efficient print environment that would better serve staff, pupils, and administration.
We recommended a centralised print solution, reducing the number of printers across classrooms and offices and replacing them with a smaller fleet of reliable Toshiba multifunctional devices. These modern systems provided all the features the school needed — secure and efficient printing, advanced scanning, and easy-to-use controls — while helping staff manage print volumes more effectively and reduce unnecessary waste.
Just as importantly, the new print setup was designed to be sustainable, cost-effective, and well supported. By introducing devices that were more reliable and better suited to the school’s workload, Ewloe Green has been able to improve efficiency, cut colour usage, and save significantly on annual print costs. Our team then created a tailored print strategy that included:
Comprehensive print audit – reviewing the school’s existing devices, usage patterns and print volumes
Strategic consolidation – reducing around 20 desktop printers to six central multifunctional devices (MFDs)
Deployment of Toshiba MFDs – energy-efficient systems offering secure printing, advanced scanning and simplified management
Seamless installation – coordination between Greendocs’ engineers and the school’s IT team to ensure minimal disruption
Staff training and onboarding – on-site sessions for key staff to ensure confident use of the new technology
Device repurposing initiative – donating several outgoing photocopiers to their partner school in Africa, extending their life and supporting sustainability abroad
“Working with schools like Ewloe Green is all about building trust. We know how important it is for staff to have reliable systems and responsive support. Our team stays closely connected with every customer, making sure their print setup keeps running smoothly — not just on day one, but throughout the entire partnership.”
The Results
The partnership between Greendocs and Ewloe Green School has delivered significant improvements across reliability, efficiency, and sustainability:
Centralised, controlled printing – streamlined device management has reduced print volumes and improved oversight
Lower costs – the school now benefits from a much more affordable contract and reduced consumable usage
Improved security – staff logins and print release functions ensure GDPR compliance and minimise print waste
Reliable local support – Greendocs’ team remains only a phone call away, resolving issues quickly and providing proactive assistance
Sustainable impact – repurposed devices and efficient new MFDs contribute to reduced waste and lower carbon emissions
“Throughout the process, Greendocs have been approachable, reliable, and easy to work with. The installation went smoothly, and whenever we’ve needed help, they’ve been just a call away. The new printers are more efficient, the costs are down, and it’s made day-to-day printing so much easier for everyone.”
Looking Ahead…
Three years on, Ewloe Green’s partnership with Greendocs continues to deliver value. The school now benefits from a reliable, future-ready print infrastructure that supports their educational goals and sustainability initiatives.
With better visibility, lower costs, and responsive local support, Ewloe Green can continue to focus on what matters most — providing an outstanding learning environment for their pupils, supported by efficient, sustainable technology.